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2019 NEW Opportunities

ASM Biothreats 2019 is pleased to offer several exciting and innovative sponsorship and advertising opportunities to enhance your visibility throughout the event and the industry.

Exhibit Hall Corner Talks

  • Showcase your services and technology by presenting on the Exhibit Hall floor during dedicated exhibit hours.

Catered Exhibit Hall Events

  • Choose from a coffee break, lunch or reception and make your presence felt as attendees network and recharge within the Exhibit Hall. An aspect of the catering will be setup in close proximity to your exhibit booth, promoting booth traffic.

Exclusive Registration Check-in Promotional Flyer

  • Ensure your advertisement will be in the hands of every attendee by distributing your promotional flyer to each attendee during registration check-in.

Important Links

For questions regarding advertising space or sponsorship, please contact:

Ronica Rodela
Exhibit and Sponsorship Specialist
ASM Strategic Alliances
rrodela@asmusa.org
202-942-9228

 

Levels of Support

Maximize your exposure at this year’s event by becoming a tiered supporter of the ASM Biothreats meeting. Eligibility requires a general contribution at one of the levels below. Contributions will help fund the overall operations of the meeting.

Platinum Support - $7,500
  • Prominent placement on all supporter recognition
  • Corporate logo on all support signs, website, and mobile app
  • Corporate recognition of support during the Opening Session
  • Two (2) Corner Talks
  • One (1) additional scientific attendee badges
  • Premium Exhibitor Listing
  • Mobile app banner advertisement
  • Mobile app push notification
Gold Support - $5,000
  • Corporate logo on all support signs, website, and mobile app
  • Corporate recognition of support during the Opening Session
  • One (1) Corner Talk
  • One (1) additional scientific attendee badge
  • Premium Exhibitor Listing
  • Mobile app banner advertisement
  • Mobile app push notification
Silver Support - $2,500
  • Corporate logo on all support signs, website, and mobile app
  • One (1) additional scientific attendee badge
  • Premium Exhibitor Listing
  • Mobile app banner advertisement

Attendee Materials

Lanyards

Provided to every attendee at registration, the lanyards ensure your company maximum visibility with meeting attendees. Advertiser's corporate logo will appear alongside the meeting logo on all lanyards distributed to attendees at check-in. (Limited to one advertiser.)

Rate: $2,000

Registration Check-in Promotional Flyer

Exclusive opportunity to ensure your advertisement will be in the hands of every attendee by distributing your promotional flyer to each attendee during registration check-in. Supporter is responsible for printing and shipping 850 registration flyers. (Limited to one advertiser.)

Rate: $450

 

Booth Traffic Drivers

Exhibit Hall Passport

As a supporting participant of the Exhibit Hall Passport, your company can join the fun while greatly increasing your booth traffic. Participating attendees will visit supporting booths to have their passport stamped and entered into a raffle to win a prize. (Limited to six exhibitors).

Rate: $150

Exhibitor Listing Upgrades

Bring attention to your exhibitor listing within the mobile app and the interactive floor plan.

Premium Listing             Rate: $100
  • Includes expanded character description, company logo, up to 3 additional interactive links, and featured exhibitor listing.
Enhanced Listing           Rate: $50
  • Includes expanded character description and company logo

Catered Events

See Catered Events section above. An aspect of the catering will be setup in close proximity to your exhibit booth, promoting booth traffic.

Presentation Opportunities

Corner Talks – NEW for 2019

Showcase your services and technology by presenting on the Exhibit Hall floor during dedicated exhibit hours. These 15-minute Corner Talks will be held in a “theater” by the entrance of the Exhibit Hall. Rate includes AV and promotion through the Mobile App and conference website.

Tuesday, January 29
• Corner Talk 1 - 11:45 a.m. – 12:00 p.m.
• Corner Talk 2 - 12:15 p.m. – 12:30 p.m.
• Corner Talk 3 - 12:45 p.m. – 1:00 p.m.
• Corner Talk 4 - 1:15 p.m. – 1:30 p.m.

Wednesday, January 30
• Corner Talk 5 - 11:45 a.m. – 12:00 p.m.
• Corner Talk 6 - 12:15 p.m. – 12:30 p.m.
• Corner Talk 7 - 12:45 p.m. – 1:00 p.m.

Rate: $550
Location: Exhibit Hall
Duration: 15-minutes

Biothreats Peer-to-Peer Event – NEW for 2019

Show the Industry leaders your support of the next generation of scientists.  Support students, postdocs and early career scientists to attend a half-day professional development symposium on Monday, January 28. During the symposium, attendees will receive feedback on their presentation skills and learn about career opportunities in the Biothreats field.

By supporting 10 or more attendees, sponsors are given the opportunity to serve as a speaker during the symposium to discuss their career path. This opportunity provides exclusive access to student and early career attendees and provides sponsors with a forum to promote their company.

Rate:
Support 5 attendees - $175
Support 10 attendees - $350
Support 20 attendees - $700

Industry & Science Workshop

Industry & Science Workshops offer the opportunity for attendees to learn about the latest product developments from company representatives. Industry & Science Workshops will be held in a session room at the Hyatt Regency Crystal City hotel on Tuesday, January 29 from 3:30 p.m. – 5:00 p.m. Rate includes session room, AV, listing in pre-meeting attendee newsletter, placement for promotional sign, and promotion through the Mobile App and conference website. Application is required by Thursday, December 6, 2018.

Rate: $1,500
Location: Session Room
Duration: 90-minutes



 

Catered Exhibit Hall Events

Make your presence felt as attendees network and recharge within the Exhibit Hall. Opportunities listed below are within the Exhibit Hall during dedicated exhibit hours. An aspect of the catering will be setup in close proximity to your exhibit booth, promoting booth traffic. Sponsorship recognition will be provided at each event along with the Mobile App and conference website.

Exhibit Hall Coffee Break
  •         Wednesday, January 30, 2:45 p.m. – 3:15 p.m., Rate: $1,500
Exhibit Hall Lunch
  •         Tuesday, January 29, 11:30 a.m. – 12:30 p.m., Rate: $4,000
Exhibit Hall Welcome Reception
  •         Tuesday, January 29, 3:15 p.m. – 4:45 p.m., Rate: $8,000

Mobile App Advertising

The 2019 ASM Biothreats offers attendees on-the-go information via the meeting’s mobile event app. Final Program will not be printed for this year’s meeting; therefore the mobile app will be the main and only source in providing attendees with the full meeting and speaker schedules, abstracts, exhibitor listings, as well as interactive maps and social media interactivity.

Main App Sponsor

Claim your leadership position on the most widely used resource at the meeting. The following items are included in the main app sponsorship. (Limited to one advertiser.)
  • Splash Screen Startup
  • Main App Sponsor Tab
  • Home Screen Advertisement
  • Banner Advertisement
  • Main App Sponsor Exhibitor Listing
Rate: $1,500

Mobile App Banner Advertisement

Your interactive banner advertisement will appear at the top of the page with a link to direct visitors to the website of your choice. (Limited to six banners, one per advertiser.)

Rate: $250

Push Notification

Get your message in front of attendees by taking advantage of the mobile app’s push notifications. Push notifications can link to a URL provided by advertiser or their exhibitor detail view within the app. (Limited to two push notifications per day, one per advertiser.)

Rate: $150

Digital Advertising

Attendee Newsletter Banner Advertisement

Capture the attention of your target audience by advertising on the leaderboard banner placed at the top of the final pre-meeting attendee newsletter. E-mailed to all attendees before the meeting, this electronic newsletter provides attendees with important information leading up to the meeting to help them prepare for the event. (Limited to one advertiser.)

Rate: $500

Registration Confirmation Banner Advertisement

Promote your presence at this year’s meeting by placing a banner advertisement on the confirmation e-mail delivered to attendees upon completion of their meeting registration and hotel reservation. (Limited to one advertiser.)

Rate: $500

Wireless Network Sponsorship

The wireless network sponsorship opportunity is an excellent resource for companies looking to extend their corporate/product brand and maximize their exposure. Splash screen advertisement included in sponsorship. (Limited to one advertiser.)

Rate: $850

 

Hotel

Key Cards

Hotel room key cards feature the supporter’s advertisement and are given to meeting attendees at hotel check-in. (Limited to one advertiser.)

Rate: $850

Door Hang Signs

Display a decorative door hanger with your company message, booth number, and logo on hotel room doors of the meeting attendees staying at the Hyatt Regency Crystal City. (Limited to one advertiser.)

Rate: $750

 

Policies, Terms, and Conditions

Terms and Conditions

  1. All advertisements are subject to approval by ASM.
  2. Circulation is based on projected attendance at the time of the rate card printing.
  3. The advertiser is responsible for sending the correct number of pieces.
  4. ASM will not be responsible for shortages due to an incorrect number of pieces being received.
  5. Penalties apply for non-compliance with shipping instructions or failure to fully complete shipping label provided. A minimum $200 late fee will be charged for materials received after the specified due date.
  6. ASM reserves the right to cancel any publication or service in the event of revenue short falls. ASM shall refund monies paid for participation in the publication or service. ASM is not obligated to offer or replace the cancelled publication or service with any other advertising vehicle.

Payments and Cancellations Policies

Support & Advertising

No agency commission or cash discounts permitted. Rates are net. Payments are due by the deadline specified on the invoice. If payment is not received by specified date, advertisers will lose advertising reservation. ASM reserves the right to resell advertising opportunities where payment is not received by the payment deadline.

Before December 13, 2018

  •  Advertisers have until December 13, 2018 to cancel a reservation and receive a refund minus a 25% processing fee.

After December 13, 2018

  •  No refunds will be granted for cancelled advertisements. ASM will work with advertisers to reallocate cancelled advertising fees to other advertising or event opportunities. Advertising fees cannot be transferred to exhibit booth activities. ASM reserves the right to resell advertising space from cancelled reservations.

Industry & Science Workshops

Industry & Science Workshop fees MUST be submitted with the Event Request Form in order for the application to be deemed complete. Applications submitted without payment will not be processed until payment is received.

If a third-party provider is acting on behalf of an exhibiting company, the exhibiting company may complete a payment contract provided by ASM that will allow the application to be processed without payment. The exhibiting company will then be held responsible for any payments or cancellation fees.
       
Before December 13, 2018

  •  Industry & Science Workshop organizers have until December 13, 2018 to cancel a reservation and receive a refund minus a 25% processing fee.

After January 3, 2019

  •  No refunds will be granted for cancelled Industry & Science Workshops. ASM will work with advertisers to reallocate cancelled fees to other advertising or event opportunities. Fees cannot be transferred to exhibit booth activities. ASM reserves the right to resell space from cancelled reservations.

Payment Methods

All CREDIT CARD payments must be completed through the Exhibitor Portal.

If paying by CHECK, please make payable to American Society for Microbiology or ASM. Attention: Strategic Alliances Department, ASM 1752 N Street NW, Washington, DC 20036.

If paying by WIRE TRANSFER, payments should be made in US dollars. ASM requires an additional non-refundable $30 wire transfer processing fee be added to the amount total.

Bank Name: SunTrust Bank
Address: One Park Place, Atlanta, GA 30303
Swift number: WFBIUS6S
ABA/Routing Number: 061000104
Account Number: 1000208997568
Account Name: American Society for Microbiology
Swift Code (for Int’l Wires): SNTRUS3A
ASM Federal ID: 38-1616141

Please ensure that the invoice/order number and customer number appears on ALL payment methods.