Oral Abstract Presentation Formats at ASM Microbe 2020

Poster Talk

ACCEPTED poster presenters that chose Poster AND Oral as their Presentation Preference will be considered by the ASM Microbe 2020 Program Committee for a Poster Talk slot. These Poster Talk presentations are in addition to the poster board presentation on the Exhibit and Poster Hall Floor.

These 10-minute Poster Talks will take place in the Track Hubs in the Exhibit and Poster Hall Floor using electronic posters (e.g., PDFs). They will occur on the Friday, Saturday and Sunday of the meeting and last 45 minutes long.
 

Rapid Fire

ACCEPTED poster presenters that chose Poster AND Oral as their Presentation Preference will be considered by the ASM Microbe 2020 Program Committee for a Rapid Fire slot. Rapid Fire presentations will be placed in the track specific Lounge and Learns located throughout the convention center. Each presenter will have up to five minutes to present a three-slide PowerPoint slides on his or her research and take questions from the audience. The entire session lasts up to 45 minutes, with up to 8 speakers presenting five minute presentations. They will occur on the Friday, Saturday and Sunday of the meeting.
 

Oral Abstract Presentation in a Symposia 

2 or 2.5 Hour Symposia: One or two moderators lead the session, with three speakers that present for 30 minutes each. The remaining time will be filled with oral abstract presentations, selected in March 2020.  Ample time will be allocated for discussion. The oral abstract presentations are 10 minutes in length with five minutes for initial Q&A. There will be a separate Q&A session at the end of the session for all presenters, led by the moderator. 
 



New for ASM Microbe 2020!
Emerging Science Slide Sessions

Emerging Science Slide Sessions will be placed in the Lounge and Learns located throughout the convention center. Each presenter will have up to five minutes to present a three-slide PowerPoint slides on his or her research and take questions from the audience. The entire session lasts up to 45 minutes, with up to 8 speakers presenting five minute presentations. They will occur on the Friday, Saturday and Sunday of the meeting.

Emergent findings with potentially high impact:   Submissions in this category should highlight novel, unanticipated, high impact or disruptive studies with a time-sensitive urgency to present at Microbe.  Such findings should have clear public impact and/or advance a field significantly, or into new directions. An example in this category would be work related to a new outbreak,  like the novel coronavirus identified in late 2019 and early 2020.  Another example would be research describing a newly uncovered biological mechanism.   

This is not an opportunity to submit an abstract that only describes a rigorous study that could have been submitted during the general submission period.  In fact, a high number of the general submission abstracts would be rejected if submitted in the emergent findings category.  


Poster Presentations Key Dates and Times

All times are Central Time

  Friday, June 19 Saturday, June 20 Sunday, June 21
Poster Service Opens 8:00 am 8:00 am 8:00 am
Poster Set-Up 9:00 - 10:00 am 9:00 - 10:00 am 9:00 - 10:00 am
Exhibit and Poster Hall Opens 10:00 am 10:00 am 10:00 am
Poster Session 1 10:30 - 11:30 am 10:30 - 11:30 am 10:30 am - 12:30 pm
Poster Session 2 4:00 - 5:00 pm 4:00 - 5:00 pm n/a
Exhibit and Poster Hall Closes 5:00 pm 5:00 pm 4:00 pm
Poster Services Closes 5:30 pm 7:00 pm 5:00 pm
Poster Removal 5:00 - 5:30 pm 5:00 - 5:30 pm 4:00 - 4:30 pm

POSTER SET-UP/Removal

Posters must be mounted on your assigned and numbered poster board before 10:00 am on the day of your scheduled presentation. Posters remain on the boards for the full day assigned. Removal times are posted in the schedule above. 

You must bring your notification letter to gain entrance to the Exhibit and Poster Hall in the McCormick Place to mount or dismantle your poster (when the hall is closed to general attendees).

  • Thumb Tacks/Push Pins: Will be available for all Poster Presenters outside of the hall at Poster Services, as well as at Track Hubs inside the Exhibit and Poster Hall.
  • Only the poster presenter will be permitted to enter the Exhibit and Poster Hall to set up his or her poster. Poster Presenters need to either have their acceptance letter with them, or check in at Poster Services to obtain a pass for the Hall. 
  • Posters remaining on the boards after the removal window will be collected and available for pick up at Poster Services. Those attendees that need to remove their poster before the official removal time due to a prior commitment may do so.  

 

POSTER STORAGE

Complimentary poster storage is available outside of the Exhibit and Poster Hall only for posters and poster containers. Please be sure that your poster and/or poster container is clearly marked with your full name. All posters left in storage are done so at your own risk. 

 

POSTER SPECIFICATIONS

  • Size Specifications: Posters should be no larger than 8ft. (L) x 4ft. (H).
  • Required Elements: 
    • In the upper-left corner of your poster, clearly note your assigned presentation number and presentation date 
      • You may get this information from the meeting’s Itinerary Planner or your acceptance letter. 
      • Please note: The size of the meeting and the number of presentations do not allow poster presenters to make special requests for date or time of the presentation.
    • Centered at the top of your poster, in large letters, include author name(s) and the institution where the work was completed
  • In the upper-left side of the poster, it is recommended that you place a reproduction of the abstract, and use the following headings to identify your poster layout:
    • Introduction
    • Methods
    • Results
    • Conclusions  
  • Commercial, product, and company logos must NOT be placed on posters or poster boards. However, institutional logos are permitted. Be sure to communicate this if the poster is being prepared for you by someone else.

 

TIPS FOR PREPARATION

  • Posters should stimulate discussion; do not give a long presentation. Keep text to a minimum, emphasize graphics, and make sure everything in your poster is necessary.
  • Utilize handouts to supplement your poster.
  • Materials must be easily read at a distance of 4 feet. Ordinary type or carelessly prepared handwritten copy is unacceptable. As a rule of thumb, use a font size larger than or equal to 14-point and double-space your text. 
  • When choosing a background, remember neutral or gray colors will be easier on the eyes than a bright color. In addition, color photos look best when mounted on gray.

 

Presentation Pointers

  • Make eye contact
  • Give attendees a moment to read your science before discussing 
  • Make it easy to remember 
  • “Sell You Science” in 10 seconds
  • Know your stuff
  • Network, network, network
    • If you wish to further a discussion away from the Poster, feel free to visit any Connect area, located within all Track Hubs in the Exhibit and Poster Hall. 
  • Have business cards and contact information easily available 


Questions?

Contact ASM Meetings staff at asmmicrobemtgprogram@asmusa.org.  

Poster Presenter Guidelines

Poster presenters must register for the meeting by MARCH 20, 2020 or they will be withdrawn from the scientific program. Your official acceptance letter had a special link for you to register. Please contact ASM staff if you need it resent, asmmicrobemtgprogram@asmusa.org.  

Accepted abstracts submitted by January 24, 2020 will be place on a poster board in the Exhibit and Poster Hall.  Each poster stays on display for an entire day, and each presenter is available at his or her poster for a two-hour time period, as published.

PLEASE NOTE: This is in addition to your paper poster or other ACCEPTED abstract presentations, (e.g., Oral Abstract Presentation, Poster Talk and/or Rapid Fire). Emerging Science abstracts will not have a poster board talk. 

For more information on abstracts that will present outside the exhibit and poster hall, click here for more information.

CALL4POSTERS™

As ASM’s preferred poster printing partner, Call4Posters™ allows you to create high-quality posters from a selection of free PowerPoint templates, or to upload your completed poster as a PowerPoint or PDF file online. Posters are then printed and shipped directly to the meeting for a small shipping and onsite delivery fee. Save time, money and have the peace of mind knowing your poster is 100% guaranteed. If for any reason your poster arrives damaged or is missing, it is guaranteed that another poster will be printed and delivered to you the next business day (same day delivery in most cities) or you will receive a full refund. More information on this service will be available soon.