Regular Abstract Submission Closes Soon!

Share your innovative research and recent discoveries at this premier meeting for biomedical scientists, physicians and laboratorians. Get your science in front of experts and peers in the clinical microbiology community. Early abstract submission closes April 26, 2023. So get ready to submit your latest research!  

Important Dates

April 26 | Early abstract submission closes
May 4 | Early abstract notifications sent
May 31 | Regular abstract submission closes
June 8 | Regular abstract, case studies & travel award notifications sent

Submit an Abstract

A scientist points to a graph while discussing a poster with a colleague at ASM CVS.
Two scientists discuss a poster in the exhibit and poster hall at ASM CVS.

Case Study Submission

The 2023 ASM Clinical Virology Symposium (CVS) is accepting case study submissions, providing an opportunity for participants to share their experiences and knowledge with others in the field and contribute to a greater understanding of clinical virology.

The case studies faculty will select up to 3 submitted cases for presentation. Submitters of accepted case studies will receive a refund of their Clinical Virology Symposium registration fee. The decision of the faculty is final and is not subject to appeal.

Submitted cases must meet HIPPA requirements, including the removal of identifying information. For consideration for the clinical case studies, please complete the application and upload your PowerPoint presentation. 

Deadline: May 31, 2023, 12 p.m. ET 

Travel Award Applications

Travel awards are available for students, postdoctoral fellows and technologists with accepted abstracts to help offset the cost of attending the meeting. Abstract submitters may need to obtain additional funding from other resources. Select travel awards are made possible by your generous donations. Please contribute to the ASM General Fund to support ASM travel awards.

ASM offers 5 awards in honor of the following outstanding scientists:

  • Dr. Mario Escobar | Amount: $1,500.
  • Dr. Herman Friedman | Amount: $1,500.
  • Dr. Edith Hsuing | Amount: $1,500.
  • Dr. Edwin Lennette | Amount: $1,500.
  • Dr. Marilyn A. Menegus | Amount: $1,000: The Menegus Travel Award will be presented to a postdoctoral fellow to expand their education and gain valuable experience by presenting a 10-minute talk to the ASM CVS audience. 
Deadline: May 31, 2023, 12 p.m. ET

What You Need to Submit Your Abstract

  1. Abstract Title: Please use a short and concise title that indicates the content of the abstract. (Note: the title is not included in the total character count of 2200).
  2. Abstract Body Text: Your abstract may have up to 2200 characters, which does not include title, authors, groups and affiliations. Tables and graphics (maximum of 500 characters) are included in the character count. Spaces are not counted. Do not include abstract title, authors or keywords in abstract text. Abstract text may be submitted using either of the following methods: Copy/paste, direct entry keystrokes or file upload. Your abstract may be written without the use of the following bolded headers (Background, Methods, Results, Conclusion). However, follow the abstract guidelines to ensure all required information about your study is provided in your abstract.
  3. Author(s) Information: Author(s)'s name(s), institution(s), location(s), title(s).
  4. Identify Track: For purposes of review and programming, abstracts are divided into Tracks. Selection of the most appropriate Track is important, as it determines who reviews your abstract. The ASM CVS Review Committee reserves the right to reassign your abstract to a more appropriate Track.
For detailed information and step-by-step instructions on how to submit your abstract, please visit the abstract submission site

If you need technical support and have any questions regarding use of the abstract submission site, please contact technical support at

Additional Submission Information


Abstract disposition notices will be made available via email notification to presenting authors by June 8, 2023. It is the responsibility of the presenting author to inform all co-authors of disposition status and accepted abstract scheduling information.

Withdrawals and Penalties

If an abstract must be withdrawn, the author must send a letter of explanation to ASM at If an accepted abstract is published prior to 2023 ASM Clinical Virology Symposium, the authors must agree to withdraw the abstract.


Persons who submit abstracts should consider them official communication to the conference. The following cases can incur a penalty, prohibiting the author from presenting papers at ASM meetings and conferences for up to 3 years. A letter will be mailed to individuals being subject to this penalty. Those who wish to dispute the penalty must write a letter to the Clinical Virology Symposium Program Committee and send it to the attention of the ASM team at A response letter will be sent to the presenting author once the committee has considered and acted on your exception request.

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