Meeting Space


Business Lounges 
Business Lounges offer companies the opportunity to have a private room outside the Exhibit Hall in the Moscone Center or at one of ASM’s contracted hotels to host staff meetings, focus groups, investigator meetings or other small meetings. Educational presentations with speakers and/or poster presentations are not permitted.

Fees, Deadlines, and Eligibility

Fees:
Convention Center and HQ Hotel Business Lounge Fees: $5,500 One Day; $9,500
Multiple DaysAll Other Properties: $1,000 Multiple Days
(Organizer is also responsible for all room rental fees charged by property.)

Application/Payment Deadline: April 26, 2019

Schedule: Friday, June 21 – Monday, June 24  (All day)

Location: All Business Lounges will be located in private rooms outside of the Exhibit Hall floor in the Moscone Center or at one of ASM’s contracted hotels.

Eligibility: Business Lounge organizers are not required to exhibit at ASM Microbe 2018.

Submission Process
Please contact Gregg McGrath at (202) 942-9379 or gmcgrath@asmusa.org to reserve your Business Lounge. Space is limited so reservations will be assigned on a first-come, first-served basis.

Lounge Benefits
Private room located outside of the Exhibit Hall floor in the Moscone Center or at one of ASM’s contracted hotels.
  • Conference setup for 6-12 people. (Moscone Center Lounges Only)
  • Sign outside of the room with company logo. (Moscone Center Lounges Only)


Lounge Guidelines
Organizers may host staff meetings, focus groups, investigator meetings, however, educational presentations with speakers and/or poster presentations are not allowed in Business Lounges. Any special requirements must be requested and approved by ASM.

Exhibit Hall Suites
A limited number of Exhibit Hall Suites are available on the Exhibit Hall floor. This is an exclusive opportunity to have a custom built private space during Exhibit Hall hours for staff hospitality, business meetings, focus groups, VIP demos, investigator meetings or just a quiet area to get away from your booth.

Fees, Deadlines, and Eligibilty

Fee: $4,500 One Day; $8,000 Three Days

Application/Payment Deadline: April 26, 2019

Schedule:
Friday, June 21 (10:30 a.m. – 5:00 p.m.)
Saturday, June 22 (10:30 p.m. – 5:00 p.m.)
Sunday, June 23 (10:30 p.m. – 4:00 p.m.)

Location:
All Exhibit Hall Suites will be located on the Exhibit Hall floor in the Moscone Convention Center.

Eligibility:
Exhibit Hall Suites organizers are required to exhibit at ASM Microbe 2019.

Submission Process
Please contact Gregg McGrath at (202) 942-9379 or gmcgrath@asmusa.org to reserve your Exhibit Hall Suite. Space is limited and reservations will be assigned on a first-come, first-served basis.

Suite Benefits

  • Custom built 15’x 20’ suite on the ASM Microbe 2019 Exhibit Hall floor.
  • Suite includes four (4) 8’ high SST hard walls with standard panels and locking door, carpet, one (1) couch, one (1) glass end table, two (2) 42” Prestige round tables, six (6) Prestige chairs, one (1) waste basket, and a sign with company name and logo.

Suite Guidelines

  • Events in Exhibit Hall Suites may only take place during listed hours. Educational presentations with speakers and/or poster presentations are not permitted in suites.
  • Any special requirements must be requested and approved by ASM.


Society Day
ASM is pleased to announce an educational partnership for related societies at the upcoming ASM Microbe 2019 Meeting in San Francisco. In recognition of the growing interdisciplinary community addressing microbiology and the need for collaboration, ASM will host Society Day on Thursday, June 20, 2019  from 8:00 a.m. to 4:00 p.m. This will be an opportunity for related societies to invite their current and potential members to educational sessions organized by their leadership. ASM will provide meeting space and limited logistical support for these events. Details are as follows:

  1. To secure space for your event, the Event Request Form must be completed by Thursday, March 28, 2019.
  2. Events will be scheduled at the Moscone Center, 747 Howard Street, San Francisco, CA 94103; www.moscone.com
    • ASM will provide the room complimentary.
      • The room set up will be theater with a head table and podium. If you prefer an alternate set, there will be a charge for resetting the room.
      • Available meeting rooms will have a capacity of approximately 300. Requests for larger rooms will be considered but cannot be guaranteed. Rooms to accommodate less than 100 are not available.
    • ASM will provide the standard AV complimentary.
      • Head table and podium microphone
      • LCD Projector and screen
      • One PC laptop
    • Once we receive your confirmation, ASM will provide you with a catering contact at the Center. All food and beverage expenses will be direct billed by the cMoscone Center to the society.
  3. ‚ÄčASM is not able to provide staffing for your event. An onsite ASM contact will be available to ensure the room is set up, and ready for the event, and to provide assistance to answer any questions; however, ASM will not be responsible for providing staffing for onsite needs, such as registration and/or logistical support.
  4. Society Events may be held any time between 8:00 a.m. and 4:00 p.m. (i.e., events may start and end at varying times between the specified hours of 8:00 a.m. and 4:00 p.m.). All educational activities must end by 4:00 p.m.
  5. Open attendance for scientific presentations at society events is encouraged and should be of interest to all or a targeted segment of the ASM Microbe attendee.
  6. Societies must share the final program, including times, topics and speakers, with ASM by Thursday, March 28, 2019. Promotion of the ASM Society Day programs will be incorporated into the ASM 2019 Microbe promotional plan.
  7. Societies must create and share with ASM a program and/or registration link through their society’s website that will be included in the promotional materials for the ASM Society Day.

 

Contact ASM
Ronica Rodela
ASM, Strategic Alliances Department
(202) 942-9228
rrodela@asmusa.org