Accounts Payable Specialist

Feb. 26, 2020

Join our team and be a part of one of the largest life science societies in the world.
With 30,000 members, including researchers, educators and health professionals, ASM advances the microbial sciences through conferences, publications, certifications and educational opportunities. It enhances laboratory capacity around the globe through training and resources. It provides a network for scientists in academia, industry and clinical settings. Additionally, ASM promotes a deeper understanding of the microbial sciences to diverse audiences.
We offer competitive salaries, top-notch benefits and liberal PTO.
  • Employee pays $0 toward their own health insurance
  • We contribute 10% of your salary to a 403(b) after 2 years of fulltime employment
  • Holiday schedule includes the days between Christmas and New Year’s
Just to name a few benefits…
This position is responsible for processing all non-payroll disbursements, maintaining vendor accounts, answering payables-related inquiries, ensuring compliance with the organization’s expense reimbursement policy, processing 1099s, and other payables/disbursement-related duties.

Primary Responsibilities:
  • Maintain vendor files, physical and virtual, ensuring required paperwork is included (e.g., W-9)
  • Collect and enter payment requests (e.g., vendor invoices) into financial system
  • Ensure payment requests are properly coded and authorized
  • Ensure employee and volunteer expense reports are prepared in accordance with policy
  • Monitor employee advance accounts to ensure reimbursements are properly offset
  • Prepare checks, wire transfers, ACH payments, etc. at least once a week and as needed
  • Collect and record corporate credit card statements ensuring coding is accurate and all charges are properly supported in accordance with policy
  • Ensure 1099s are prepared, sent, and filed timely
  • Assist with the monthly financial close and reporting process
  • Reconcile vendor statements
  • Reconcile payables-related general ledger accounts
  • Prepare vendor credit application requests for approval by authorized person as needed
  • Research and resolve all internal and external inquiries concerning accounts payable accounts, disbursements, expense reimbursement policy, etc.
  • Perform other duties as required to support the Finance Department
Required Education and Experience:
  • 3-5 years accounts payable or general accounting experience
  • Intacct experience strongly preferred
  • Basic knowledge of generally accepted accounting principles
  • Accounting or other financial degree preferred
  • Accounting coursework strongly preferred
If you are ready for a real challenge and to make a real difference in science, apply for this unique position today. Please submit salary requirements, cover letter and resume to [email protected] EOE.