Registration Coordinator

March 6, 2020

Join our team and be a part of one of the largest life science societies in the world.
With 30,000 members, including researchers, educators and health professionals, ASM advances the microbial sciences through conferences, publications, certifications and educational opportunities. It enhances laboratory capacity around the globe through training and resources. It provides a network for scientists in academia, industry and clinical settings. Additionally, ASM promotes a deeper understanding of the microbial sciences to diverse audiences.
We offer competitive salaries, top-notch benefits and liberal PTO.
  • Employee pays $0 toward their own health insurance
  • We contribute 10% of your salary to a 403(b) after 2 years of fulltime employment
  • Holiday schedule includes the days between Christmas and New Year’s
Just to name a few benefits…

Essential Functions:
  • Develop registration requirement grids including policies, business rules, rates and entitlements and manage timelines for all registration processes and deadlines.
  • Coordinate with ASM departments and staff to confirm registration requirements, including speakers, exhibitors, VIPs, etc.
  • Work with registration vendor to develop and manage registration sites, including set-up, testing and launch.
  • Manage pre-meeting preparation, onsite operations and post-meeting reconciliation and reporting for registration, and ancillary services.
  • Work with logistics team to finalize onsite registration setup needs, including configuration, signage, internet, electrical requirements, and other supplies.
Minimum Competencies:
  • A minimum of three (3) years of professional registration and housing experience to include database management, quality assurance testing, and onsite management.  A Bachelor's Degree in Hospitality Management may substitute for two (2) years of the required experience.
  • Excellent customer service skills.
  • Attention to detail and follow-up.
  • Experience with reporting including using Excel, data analysis, etc.
  • Ability to travel and to work autonomously onsite.
If you are ready for a real challenge and to make a real difference in science, apply for this unique position today. Please submit salary requirements, cover letter and resume to EOE.